Psychiatric Care Development Foundation

The Psychiatric Care Developmental Foundation (PCF), a Yemeni non-governmental, nonprofit organization licensed by the Ministry of Social Affairs and Labor, was established at the end of 2019 in response to the growing need to build the capacities of local communities affected by conflicts and to meet their humanitarian and relief needs. PCF aims to empower vulnerable groups in Yemen by ensuring access to essential services, including health, protection, and education.

PCF is looking for a suitable employee to fill the position of Procurement officer:

Position: Procurement officer

Organization: Psychiatric Care Development Foundation (PCF).

Location: Taiz

Duration: 3 months

Line Manager: Project Manger

Role Summary:

Purchasing all necessary materials and items for the organization's activities and its affiliated projects from local and international markets under the best conditions and at the required times. This includes following up on procurement operations until the items are received at their designated locations, in addition to overseeing customs clearance and supervising and controlling items stored in warehouses.

Key Responsibilities:

Propose a purchasing plan based on identifying needs with various units within the organization.

Develop a purchasing system for the organization and projects, aligned with the organization's current activities.

Prepare purchasing contracts and monitor the delivery of services according to the signed contracts.

Direct and approve purchase orders, and follow up on their arrival at the organization's warehouses.

Deliver purchase documents to the project officer for project purchases, and to the accounting department for organizational purchases, to arrange supplier payments.

Execute assigned tasks within their expertise and capabilities.

Provide necessary information about suppliers and market prices, identify and evaluate supply sources, prepare and regularly update lists of all suppliers in various fields that serve the organization.

Receive, categorize, and consolidate requests from units and departments for implementation, based on authorized directives.

Coordinate the purchase and receipt of required materials and items under the best conditions from suppliers.

Obtain price quotes from suppliers and procure required materials with high quality at the lowest prices, ensuring they meet pre-defined specifications.

Monitor the execution of purchase orders to ensure timely acquisition of required materials and items, their delivery to warehouses, obtaining supporting documentation for receipts, and preparing reports on discrepancies (missing, damaged, noncompliant).

Verify the accuracy of invoices and their alignment with purchase requests before forwarding for approval.

Contact suppliers in case of missing, damaged, or non-compliant materials and items to make necessary claims and protect the organization's rights.

Maintain necessary records and files for procurement control in a way that facilitates easy access to documents, information, memos, and so forth when needed.

Prepare statistical and periodic reports on purchases.

Maintain and update inventory records and cards for each item.

Post incoming and outgoing materials to and from warehouses to inventory records and cards on an ongoing basis.

Safeguard documents and records related to incoming and outgoing warehouse items and trusts.

Participate in activities related to disposing of damaged or obsolete materials.

Adhere to and comply with inventory control systems, regulations, instructions, and other controls.

Participate in the work of inspection and receipt committees for materials and items delivered to warehouses and those purchased, documenting the condition of incoming quantities and their compliance with specifications, contracts, and purchase invoices.

Prepare periodic reports on inventory, its movement, damaged, slow-moving items, etc.

Perform all tasks assigned within their area of expertise by upper management.

 

Qualifications & Skills:

Bachelor Degree in one of the management disciplines.

At least two years of work in similar position.

How to Apply:

To apply please fill the application:

https://docs.google.com/forms/d/1rsb6uYfu09pgX8fxmeopXNusvuo3Pzh6BxqH5KmEkMs/edit

Indicating in the subject line: Procurement officer Only Shortlisted Candidates will be contacted.

Deadline to send your application: 20/3/2026